---
title: "Board Decision: Publish Board meeting minutes and decisions"
manual: "TYPO3 Community infrastructure"
version: "main"
permalink: "https://docs.typo3.org/permalink/guide-policy:t3a-board-decision-2026-04-15-publish-board-meeting-minutes-and-decisions"
source: "Association/Board/Decisions/2026/04-15-MeetingMinutes.rst"
rendered: "2026-09-28T11:21:04+00:00"
---

# Board Decision: Publish Board meeting minutes and decisions {#t3a-board-decision-2026-04-15-publish-board-meeting-minutes-and-decisions}

-   *Start of voting:* 15 April 2026
-   *Voting deadline:* 29 April 2026
-   *Decision owner:* [Martin Helmich](https://my.typo3.org/u/mhelmich)
-   *Decision status:* ✅ Accepted

## Attendance and voting {#attendance-and-voting}

| Board Member | Attendance | Vote |
| --- | --- | --- |
| [Olivier Dobberkau](https://my.typo3.org/u/oli4) | Asynchronous | ✅ Yes |
| [Stefan Busemann](https://typo3.org/team/board/stefan-busemann/) | In meeting | ✅ Yes |
| [Boris Hinzer](https://my.typo3.org/u/web-vision) | Not attended | ⚪ Abstain |
| [Rachel Foucard](https://my.typo3.org/u/rakel) | In meeting | ✅ Yes |
| [Martin Helmich](https://my.typo3.org/u/mhelmich) | Asynchronous | ✅ Yes |
| [Jana Höffner](https://my.typo3.org/u/janahh) | In meeting | ✅ Yes |
| [Thomas Maroschik](https://my.typo3.org/u/tmaroschik) | Asynchronous | ✅ Yes |

## Decision description {#decision-description}

### Facts/Problem {#facts-problem}

Currently, the work of the TYPO3 Association Board is not particularly transparent. The only public communication are the Board reports that are (as of recently) published in intervals of 3 to 6 months and are oftentimes quite abstract.

This frequently causes friction in the community, with the work of the Board giving off top-down/”ivory tower” vibes.

Furthermore, the [rules of procedure](https://docs.typo3.org/permalink/guide-policy:t3a-board-procedure) already state that meeting minutes should be “made available online”.

### Objective {#objective}

-   Having public meeting minutes and decision papers fosters transparency, by seeing community members what we are actually working on. Having decision papers published also increases accountability.
-   Constraint: Board meetings need to remain a safe space to discuss confidential and non-public information.

### Obligations to cooperate {#obligations-to-cooperate}

-   TYPO3 Association Board (the proposed workflow requires two Board members to create and greenlight the public meeting minutes)
-   Content Group (the proposed workflow relies on the Content Group for the publication workflow)
-   TYPO3 Company (for required features on news.typo3.com, to make publication work without putting the minutes on the center of the home page)

### Financial and human resources impacts {#financial-and-human-resources-impacts}

-   Increase of workload for the Secretary and the Content Group. Might be mitigated by offloading part of the copyediting to appropriately prompted AI models.

### Resolution/Petitum {#resolution-petitum}

-   Implement confidentiality classification for meeting items and decision papers
-   Publish (appropriately edited and curated versions of) Board meeting minutes as described in the attached concept paper (via news.typo3.com)
-   Publish Decision papers as described in the attached concept paper (via the policy repository)

### Discarded alternatives {#discarded-alternatives}

Other implementation alternatives are listed in the concept paper.

### Attachments {#attachments}

...

### Comments {#comments}

None