:navigation-title: 05-15 Surfcamp 2025
..  include:: /Includes.rst.txt
..  _t3a-board-decision-2024-05-15-surfcamp2025:

=========================================================
Board Decision: TYPO3 Surfcamp 2025 - Should it happen?
=========================================================

:Proposed at: 15 May 2024
:Decision owner: `Susi Moog`_
:Decision status: ✅ Accepted, with **6 yes and 1 no**

Attendance and voting
=====================

========================  ============  ==========
Board Member              Attendance    Vote
========================  ============  ==========
`Olivier Dobberkau`_      In meeting    ✅ Yes
`Stefan Busemann`_        In meeting    ✅ Yes
`Boris Hinzer`_           In meeting    ✅ Yes
`Rachel Foucard`_         In meeting    ✅ Yes
`Susi Moog`_              In meeting    ✅ Yes
`Tymoteusz Motylewski`_   In meeting    ❌ No
`Thomas Maroschik`_       In meeting    ✅ Yes
========================  ============  ==========

.. _Olivier Dobberkau: https://my.typo3.org/u/oli4
.. _Stefan Busemann: https://my.typo3.org/u/stefan.busemann
.. _Boris Hinzer: https://my.typo3.org/u/web-vision
.. _Rachel Foucard: https://my.typo3.org/u/rakel
.. _Susi Moog: https://my.typo3.org/u/psychomieze
.. _Tymoteusz Motylewski: https://my.typo3.org/u/tmotylewski
.. _Thomas Maroschik: https://my.typo3.org/u/tmaroschik

Decision description
====================

Facts/Problem
-------------

- The teams are getting older, the community is getting older on average.
- TYPO3 has the reputation of being an "old" CMS.
- TYPO3 has the reputation of being "uncool".
- Younger people have fewer connections to the community, old-timers often spend their time with each other.

Objective
---------

- Improve TYPO3's reputation as a cooler, fresh community and system.
- Create connections and pathways for the next generation into the community.
- Connect younger people in their age group through TYPO3.
- Educate younger people on "the ways of the community" - how to contribute, where to go, whom to ask etc.
- Long-term: get younger people into the community teams.

Obligations to cooperate
------------------------

- Mentors are needed at the event to guide the teams along (ideally from the Core Team or other core community teams).
- Marketing and social media teams should be present at the event.
- TYPO3 GmbH should be involved in the organization of the event.

Financial and human resources impacts
-------------------------------------

- Last year's expenses were roughly 55,000 EUR; for this year we aim at a 60,000 EUR budget, with leeway for adding hardship tickets. The calculation is based on the cost for the event location (~35,000 EUR), flights for the mentors, social activities (like team events) at the location and soft drinks.
- Time-wise, the mentors will need to be at the event and have some time (~5 days of work) before and after the event to get and keep in touch with the participants.
- The social media and marketing team will need additional time after the event to create posts and videos.

Resolution/Petitum
------------------

Is the Board willing to provide a budget of 60,000 EUR for the Surfcamp 2025? The budget will be split over two years.

Discarded alternatives
----------------------

None

Attachments
-----------

[Link to list of incurred expenses in 2024 (reimbursement tool, board internal)]

Comments
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None