:navigation-title: Publishing meeting minutes .. include:: /Includes.rst.txt .. _t3a-board-publishing-meeting-minutes: ========================================================= Publishing Meeting Minutes of the TYPO3 Association Board ========================================================= :Document Owner: TYPO3 Association Secretary :Author: `Martin Helmich`_ :Version: 1.0, 7 July 2026 .. _Martin Helmich: https://my.typo3.org/u/mhelmich ----------------------- 1. Publication location ----------------------- All meeting minutes of the TYPO3 Association Board are published as news records on typo3.org, to be displayed on https://typo3.org/association/structure/board/protocols. --------------------------------- 2. Confidentiality classification --------------------------------- 1. There are two versions of the meeting minutes: a) a full and unredacted version that is only accessible to Board members under their NDA, and b) a public version that is published on typo3.org. The public version is curated and edited to remove confidential information, while still providing transparency about the Board's work. 2. Agenda items are individually classified as either "public" (default), "redacted" (for items that are not public but do not require full confidentiality), or "confidential" (for items that are highly sensitive and should not be disclosed). The classification is determined by the Board during the meeting. ----------------------- 3. Publication workflow ----------------------- 1. After each Board meeting, the Secretary prepares the meeting minutes, including the classification of agenda items. Both the full and the public versions are circulated to all Board members for review and approval. 2. The usage of AI (using the TYPO3 Association's official accounts) is allowed for the preparation of meeting minutes (including, but not limited to automated transcripts and summaries, editing, and further processing for publication). However, the Secretary must ensure that the final version is accurate and complete. 3. The public version of the meeting minutes is published on typo3.org after approval by the Board. The full version is stored in a secure location accessible only to Board members under their NDA. The publication happens in coordination with the `Content Group `_.