.. include:: /Includes.rst.txt .. _unit-rules: ===================== Rules for TYPO3 Units ===================== .. contents:: Table of Contents :local: :depth: 2 **Note on imperatives:** The keywords `must `__, `must not `__, `required `__, `shall `__, `shall not `__, `should `__, `should not `__, `recommended `__, `may `__, and `optional `__ in this document are to be interpreted as described in `RFC 2119 `__. .. _unit-rules-definition: 1 Definition ============ :ref:`Units ` are self-managed groups of TYPO3 contributors working together to deliver value to the TYPO3 Product within a specific responsibility domain. Under the leadership of a :ref:`Unit Coordinator ` and governed by the `TYPO3 Association `__, the :ref:`Units ` aim to be consensus-driven implementers of the `TYPO3 Product Roadmap `__ and :ref:`TYPO3 Product Strategy ` (that is itself created through input from the :ref:`Units ` in the :ref:`Unit Cooperation Panel `) and the :ref:`TYPO3 Association Strategy `. .. _unit-rules-constitution-charter: 2 Constitution and :ref:`Charter ` ========================== .. _unit-rules-governing-authority: 2.1 Governing Authority ----------------------- A :ref:`Unit ` is created, modified, and terminated as defined in the :ref:`TYPO3 Association Bylaws `. Where nothing else is defined in the :ref:`TYPO3 Association Bylaws `, :ref:`Units ` shall be considered equal to :ref:`committees `. .. _unit-rules-charter: 2.2 Charter ----------- The :ref:`Unit ` `must `__ have a charter defined by the `TYPO3 Association Board `__. The charter `must `__ define at least: 1. The :ref:`Unit `’s name 2. Responsibility domain 3. Scope of the :ref:`Unit `’s delegated decision-making authority 4. Names of at least five initial :ref:`Members ` .. _unit-rules-name: 2.3 Name -------- A :ref:`Unit `’s name `must `__ be the word “TYPO3” followed by a noun or a short list of nouns describing the responsibility domain followed by the word “Unit”. :ref:`Unit ` names can contain commas and the word “and” to separate nouns in a list. (Examples: *TYPO3 Knowledge Unit* or *TYPO3* *Maintenance and Security Unit`*) .. _unit-rules-delegated-decision-authority: 2.4 Delegated Decision-Making Authority --------------------------------------- The :ref:`Charter ` `must `__ define and clearly limit which decision-making powers are delegated to the :ref:`Unit `, represented by the :ref:`Unit Coordinator `. A :ref:`Unit ` can only be delegated powers for operational decisions. .. _unit-rules-petitioning: 2.5 Petitioning --------------- Other `TYPO3 Association `__ bodies `may `__ petition a :ref:`Unit `. Petitions `must `__ be addressed to the :ref:`Unit Coordinator `. .. _unit-rules-size: 2.6 Minimum Size ---------------- A :ref:`Unit ` `must `__ have five :ref:`Members ` including :ref:`Unit Coordinator ` and :ref:`Deputy ` Coordinator. .. _unit-rules-non-compliance: 2.7 Non-Compliance ------------------ If a :ref:`Unit ` cannot comply with the requirements of its :ref:`Charter ` or these Rules, or the :ref:`Unit ` runs out of tasks to complete, the `TYPO3 Association Board `__ `must `__ take appropriate action to rectify it. .. _unit-rules-structure: 3 Structure =========== .. _unit-rules-required-roles: 3.1 Required Roles ------------------ The following roles `must `__ be present in all :ref:`Units `. .. _unit-rules-coordinator: 3.1.1 Coordinator ~~~~~~~~~~~~~~~~~ .. _unit-rules-coordinator-a: a. Tasks """""""" The :ref:`Unit Coordinator ` reports on, prioritizes, delegates, and monitors the execution of mandated tasks within the :ref:`Unit `. They are responsible for maintaining :ref:`Unit ` health and the :ref:`Unit `’s compliance with its own :ref:`Charter ` and other applicable rules set forth by the `TYPO3 Association `__. .. _unit-rules-coordinator-b: b. Final Say """""""""""" The :ref:`Unit Coordinator ` has final say in all matters concerning the :ref:`Unit `’s mandated tasks and day-to-day operation. They are expected to emphasize a consensus-driven approach and `should `__ involve the :ref:`Unit Council ` in all major decisions. .. _unit-rules-coordinator-c: c. Accountability """"""""""""""""" The :ref:`Unit Coordinator ` is answerable to the `TYPO3 Association Board `__. .. _unit-rules-coordinator-d: d. Responsibility to React on Violations """""""""""""""""""""""""""""""""""""""" When the responsible TYPO3 Association body reports a violation of applicable TYPO3 Association bylaws or policies that it has been unable to resolve, the the affected :ref:`Unit Member ` or :ref:`Unit Supporter ` `must `__ be removed from the :ref:`Unit ` by the :ref:`Unit Coordinator ` on behalf of the `TYPO3 Association `__. .. _unit-rules-deputy-coordinator: 3.1.2 :ref:`Deputy Coordinator ` ~~~~~~~~~~~~~~~~~~~~~~~~ .. _unit-rules-deputy-coordinator-a: a. Tasks """""""" The :ref:`Deputy Unit Coordinator `’s primary task is to support the :ref:`Unit Coordinator ` and execute tasks as delegated by the :ref:`Unit Coordinator `. .. _unit-rules-deputy-coordinator-b: b. Acting Unit Coordinator """""""""""""""""""""""""" If the :ref:`Unit Coordinator ` is indisposed or while the :ref:`Unit Coordinator ` position is unfilled, the :ref:`Deputy Unit Coordinator ` serves as the acting :ref:`Unit Coordinator `, taking over all related tasks and responsibilities. .. _unit-rules-deputy-coordinator-c: c. Rights and Obligations """"""""""""""""""""""""" Unless stated otherwise, the :ref:`Deputy Unit Coordinator `’s rights and obligations are equal to those of a :ref:`Unit Member `. .. _unit-rules-member: 3.1.3 Member ~~~~~~~~~~~~ .. _unit-rules-member-a: a. Definition """"""""""""" :ref:`Unit Members ` are individuals with relevant knowledge and expertise that are permanent and consistent contributors to the fulfillment of tasks under the :ref:`Unit’s Charter `. By focusing on sharing their experience and supporting other contributors, they serve as the most important contribution and participation catalysts for the TYPO3 project. .. _unit-rules-member-b: b. Accountability """"""""""""""""" :ref:`Unit Members ` `should `__ be awarded a large degree of freedom in task selection. :ref:`Unit Members ` can request to have tasks assigned or tasks can be assigned by the :ref:`Unit Coordinator ` or their delegate. In both cases they `must `__ respond to assigned tasks. Tasks `should `__ be accepted and accepted tasks `must `__ be fulfilled to the best of their ability. .. _unit-rules-member-c: c. Reporting """""""""""" :ref:`Unit Members ` `must `__ keep the :ref:`Unit Coordinator ` informed about task status and `must `__ without undue delay report any factor that `may `__ affect their ability to complete a task. .. _unit-rules-member-d: d. Recruitment """""""""""""" The :ref:`Unit Coordinator ` `must `__ define a contact point for prospective :ref:`Unit Members ` and respond to enquiries in a timely and welcoming manner. .. _unit-rules-member-e: e. Expiry """"""""" Unless the :ref:`Unit Coordinator ` decides otherwise, a :ref:`Unit Member ` role automatically expires when a person has had no assigned task or no activity in the :ref:`Unit ` for six months. .. _unit-rules-supporter: 3.1.4 Supporter ~~~~~~~~~~~~~~~ .. _unit-rules-supporter-a: a. Definition """"""""""""" :ref:`Unit Supporters ` are individuals with relevant knowledge and expertise who intermittently contribute to the fulfillment of tasks under the :ref:`Unit Charter `, as assigned by the :ref:`Unit Coordinator ` or their delegate. .. _unit-rules-supporter-b: b. Commencement and Expiry """""""""""""""""""""""""" A person attains the :ref:`Unit Supporter ` role when a task is formally assigned to them by the :ref:`Unit Coordinator ` or their delegate. Unless the :ref:`Unit Coordinator ` decides otherwise, a :ref:`Unit Supporter ` role automatically expires when a person has had no assigned task in the :ref:`Unit ` for three months. .. _unit-rules-supporter-c: c. Unfilled Role """""""""""""""" The role of Supporter `may `__ be temporarily unfilled due to recruitment issues. .. _unit-rules-supporter-d: d. Recruitment """""""""""""" The :ref:`Unit Coordinator ` `must `__ define a contact point for prospective :ref:`Unit Supporters ` and respond to enquiries in a timely and welcoming manner. A :ref:`Unit Supporter ` `should `__ fulfill delegated tasks and meet the expectations of a :ref:`Unit Member ` for at least six months before they `may `__ become a :ref:`Unit Member `. .. _unit-rules-supporter-e: e. Accountability """"""""""""""""" The :ref:`Unit Supporter ` is free to decline assigned tasks at any time, but `should `__ fulfill any accepted tasks to the best of their ability. .. _unit-rules-supporter-f: f. Reporting """""""""""" The :ref:`Unit Supporter ` `must `__ keep the :ref:`Unit Coordinator ` or their delegate informed about task status and `must `__ without undue delay report any factor that may affect their ability to complete a task. .. _unit-rules-council: 3.1.5 Unit Council ~~~~~~~~~~~~~~~~~~ .. _unit-rules-council-a: a. Definition """"""""""""" The :ref:`Unit Coordinator `, :ref:`Deputy unit Coordinator `, and :ref:`Unit Members ` constitute the :ref:`Unit Council `. The :ref:`Unit Council ` is responsible for developing long-term policy and strategy within the :ref:`Unit `. .. _unit-rules-council-b: b. Coordinator Eligibility """""""""""""""""""""""""" Only the :ref:`Unit `’s own :ref:`Members ` are eligible to be elected as Coordinator and :ref:`Deputy Coordinator ` of their :ref:`Unit `. .. _unit-rules-council-c: c. Meeting Frequency """""""""""""""""""" The :ref:`Unit Council ` meets whenever the :ref:`Unit Coordinator ` or at least 50% of all eligible :ref:`Unit Council ` members desire it. Meetings `should `__ take place at least once every month. A meeting date and time `must `__ be announced at least seven days in advance, unless 50% of all eligible :ref:`Unit Council ` members agree to disregard this rule. .. _unit-rules-council-d: d. Meeting Chair """""""""""""""" The Council meeting is chaired by the :ref:`Unit Coordinator ` or their delegate. .. _unit-rules-council-e: e. Quorum """"""""" The :ref:`Unit Council ` reaches a quorum when half of all its members, along with either the :ref:`Unit Coordinator ` or :ref:`Deputy Unit Coordinator `, are present. .. _unit-rules-council-f: f. Majority """"""""""" All :ref:`Unit Council ` decisions require a simple majority of the votes cast. .. _unit-rules-council-g: g. Coordinator Term and Re-Election """"""""""""""""""""""""""""""""""" The :ref:`Unit Council ` elects the :ref:`Unit Coordinator ` and :ref:`Deputy Unit Coordinator ` for a term of one year and `may `__ re-elect incumbents indefinitely. Elections for a scheduled new term in office `must `__ take place 1–3 months before that term is due to begin. If the office is vacant, including when the :ref:`Unit ` is first established, the :ref:`Unit Council ` `must `__ elect the role as soon as practicable, and the elected role’s term begins immediately upon election. For this case only, a quorum may be reached without the :ref:`Unit Coordinator ` or :ref:`Deputy ` present. .. _unit-rules-council-h: h. Coordinator or :ref:`Deputy Coordinator ` Removal """""""""""""""""""""""""""""""""""""""""""" The :ref:`Unit Council ` can vote to remove the :ref:`Unit Coordinator ` or :ref:`Deputy Coordinator ` with two thirds majority of the votes cast. For this case only, a quorum `may `__ be reached without the Coordinator or :ref:`Deputy ` present. .. _unit-rules-council-i: i. Coordinator Petitioning and Council Consultation """"""""""""""""""""""""""""""""""""""""""""""""""" The :ref:`Unit Council ` can petition the :ref:`Unit Coordinator ` on and `should `__ be consulted in decisions concerning at least these areas: 1. Long-Term Task Prioritization 2. Budgetary Policy 3. Creation and removal of optional structures (see 3.2) 4. Contribution Rules and Acceptance Criteria 5. Petitions by other `TYPO3 Association `__ bodies 6. :ref:`Unit ` representation in other `TYPO3 Association `__ bodies .. _unit-rules-council-j: j. Supporters’ Rights """"""""""""""""""""" :ref:`Unit Supporters ` have no voting rights, but `may `__ attend :ref:`Unit Council ` meetings, unless otherwise decided by the :ref:`Unit Coordinator `, :ref:`Unit Deputy Coordinator `, or :ref:`Unit Council `. k. :ref:`Member ` Admission and Extraordinary Removal """"""""""""""""""""""""""""""""""""""""""""" The :ref:`Unit Council ` is responsible for voting on the :ref:`Unit Coordinator `'s proposal to admit new :ref:`Unit Members `. When proposed by the :ref:`Unit Coordinator `, the :ref:`Council ` `may `__ also vote for the extraordinary removal of :ref:`Unit Members ` from the :ref:`Unit `, independently of the other removal and expiry clauses under these Rules. .. _unit-rules-optional-structure: 3.2 Optional Structure ---------------------- .. _unit-rules-optional-types: 3.2.1 Types ~~~~~~~~~~~ The :ref:`Unit Coordinator ` `may `__ choose to add the optional internal structures mentioned in this section to the :ref:`Unit ` and delegate tasks to the :ref:`Optional Structure’s Coordinator `. * **Initiative:** A Unit Initiative is a group responsible for executing a specific task with a clearly specified deliverable and deadline. The group dissolves when the task is completed. * **Working Group:** A Unit Working Group is a group responsible for a specific topic within the :ref:`Unit `’s responsibility domain. The group exists until it is removed by the :ref:`Unit Coordinator `. .. _unit-rules-optional-roles: 3.2.2 Roles ~~~~~~~~~~~ .. _unit-rules-optional-roles-a: a. Definition """"""""""""" :ref:`Optional Structures ` `must `__ have roles that correspond to the required Unit roles (see :ref:`1.2.2 `) and share similar responsibilities within their respective contexts. * Coordinator, answerable to the :ref:`Unit Coordinator `, etc. * Deputy Coordinator * Members * Council * Supporters .. _unit-rules-optional-roles-b: b. Size """"""" :ref:`Optional Structures ` `must `__ consist of at least two people. Coordinator and Deputy Coordinator are required roles. .. _unit-rules-optional-roles-c: c. Inability to Elect Coordinator """"""""""""""""""""""""""""""""" If an :ref:`Optional Structure ` consists of fewer than five people and it is unable to select :ref:`Coordinator ` and :ref:`Deputy `, the :ref:`Unit Coordinator ` `must `__ disband the :ref:`Optional Structure `. .. _unit-rules-optional-roles-d: d. Role Eligibility """"""""""""""""""" :ref:`Unit Members ` can be :ref:`Coordinators `, :ref:`Deputy Coordinators `, and :ref:`Members ` within an :ref:`Optional Structure `. :ref:`Unit Supporters ` can only hold a :ref:`Supporter ` role within an :ref:`Optional Structure `. .. _unit-rules-external-affiliation: 3.3 External Affiliation ------------------------ .. _unit-rules-t3a-membership: 3.3.1 :ref:`Members `hip in the `TYPO3 Association `__ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ .. _unit-rules-t3a-membership-a: a. Required Association :ref:`Members `hip """""""""""""""""""""""""""""""""" The role of :ref:`Coordinator `, :ref:`Deputy Coordinator `, and :ref:`Member ` in a :ref:`Unit ` requires active personal memberships in the `TYPO3 Association `__. .. _unit-rules-t3a-membership-b: b. Association :ref:`Members `hip Expiry """""""""""""""""""""""""""""""" If a person’s membership lapses, the membership `must `__ be renewed within 30 days. If the person fails to renew the membership within this time, they lose their role with immediate effect. .. _unit-rules-other-membership: 3.3.2 :ref:`Members `hip in other :ref:`Units ` ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ .. _unit-rules-other-membership-a: a. Right to Combine """"""""""""""""""" Any role in a :ref:`Unit ` `may `__ be combined with any role in another :ref:`Unit `, but :ref:`Unit Coordinator `, :ref:`Deputy Coordinator `, and :ref:`Unit Member ` roles `should not `__ be combined across more than two :ref:`Units `. .. _unit-rules-other-membership-b: b. Duty to Inform """"""""""""""""" Any person with such combined roles `must `__ declare them in writing to the affected :ref:`Unit Coordinators `. :ref:`Unit Coordinators ` `must `__ declare their combined roles to the `TYPO3 Association Board `__. .. _unit-rules-transparency-reporting: 4 Transparency and Reporting ============================ .. _unit-rules-documentation: 4.1 Documentation of Decisions, Structures, Authority, and Roles ---------------------------------------------------------------- .. _unit-rules-documentation-a: a. Type and Platform """""""""""""""""""" The :ref:`Unit Coordinator ` and their delegates `must `__ maintain documentation of all tasks, decisions, structures, delegated authority, roles, and role assignments. This information `must `__ be made publicly available on a suitable platform, unless the `TYPO3 Association Board `__ makes exceptions to this rule in the :ref:`Unit Charter `. .. _unit-rules-documentation-b: b. Further Guidelines """"""""""""""""""""" The `TYPO3 Association Board `__ `may `__ provide further guidelines and requirements for the information and publication platform. .. _unit-rules-reporting: 4.2 Regular Reporting --------------------- .. _unit-rules-reporting-a: a. Regularity """"""""""""" The :ref:`Unit Coordinator ` `must `__ regularly publish overview reports on the :ref:`Unit `’s activities and budget status to the `TYPO3 Association Members `__. .. _unit-rules-reporting-b: b. Report Contents """""""""""""""""" The report `must `__ contain information on active and completed tasks for the reporting period, as well as a forecast of expected active and completed tasks for the following period. .. _unit-rules-reporting-c: c. Publication Platform """"""""""""""""""""""" The report `must `__ be published on `news.typo3.com `__ every three months, unless otherwise stated in the :ref:`Unit Charter `. .. _unit-rules-criteria: 4.3 Contribution Rules and Acceptance Criteria ---------------------------------------------- .. _unit-rules-criteria-a: a. Publication and Platform """"""""""""""""""""""""""" In consultation with the :ref:`Unit Council `, the :ref:`Unit Coordinator ` `must `__ publish rules and objective acceptance criteria for contributions on a suitable platform, as specified by the `TYPO3 Association Board `__ or the :ref:`Unit Charter `. .. _unit-rules-criteria-b: b. Cross-Unit Compatibility """"""""""""""""""""""""""" The rules and criteria `should `__ to the largest possible extent be the same or compatible with the rules and criteria of other :ref:`Units `. .. _unit-rules-criteria-c: c. Override """"""""""" The :ref:`Unit Coordinator ` `may `__ choose to override the contribution rules and acceptance criteria in cases where: 1. Rules or criteria are obviously lacking coverage for the topic at hand. 2. The contribution does not comply with the :ref:`Unit’s Charter ` or other applicable rules set forth by the `TYPO3 Association `__. .. _unit-rules-criteria-d: d. Missing Coverage Handling """""""""""""""""""""""""""" Where coverage is found to be missing, the :ref:`Unit Coordinator ` `must `__ amend the :ref:`Contribution Rules and Acceptance Criteria ` without undue delay. .. _unit-rules-faq: Frequently Asked Questions ========================== .. _unit-rules-faq-1: :ref:`1. ` ** What role is the Coordinator really?** It may be good to think of the :ref:`Coordinator ` as a project manager, like what you find in a web agency. A leader with organizing and delegating as their main task. .. _unit-rules-faq-2: :ref:`2. ` ** It looks like a Coordinator carries a lot of responsibility and a lot of tasks. How is this realistically achievable?** It is important to note that one of the :ref:`Coordinator `’s main responsibilities is to delegate tasks away from themselves. The workload will differ from unit to unit, but some kind of compensation will be necessary, either as time donated individually, from an employer, or as a budget decision by the `TYPO3 Association Board `__. .. _unit-rules-faq-3: :ref:`3. ` ** It may be a question of definition exactly what lies within the responsibility of a unit. Who makes decisions in these cases, for example what is defined as a feature or that code should be backported?** It is the :ref:`Unit Cooperation Panel `’s job to coordinate between the units and resolve matters of jurisdiction or conflicts of interest between :ref:`Units `. .. _unit-rules-faq-4: :ref:`4. ` ** I don’t want someone to decide what I should do. Do I have a place in a Unit?** Yes, you can always be a :ref:`Unit Supporter `. This role comes with full freedom to choose the tasks you want to take on. For :ref:`Unit Members `, the level of commitment is greater and, when necessary, you are expected to accept tasks you do not like, but that are necessary for the greater good of the project. .. _unit-rules-faq-5: :ref:`5. ` ** What happens if nobody wants to take on the Unit Coordinator or Deputy Unit Coordinator role?** If a unit is without a coordinator because nobody wants to take on the leadership, this would be a very serious problem. It is the project’s problem and no longer something unit-internal. It will have to be escalated to the `TYPO3 Association Board `__ and will probably require re-chartering or re-establishing the :ref:`Unit `. The Governance Working Group has requested that the `TYPO3 Association Board `__ defines an escalation process for this. .. _unit-rules-faq-6: :ref:`6. ` ** What does it mean that the Unit Coordinator is answerable to the TYPO3 Association Board?** Though the :ref:`Unit Coordinator ` is elected by the :ref:`Unit Council `, their responsibility is to the TYPO3 Project, represented by the `TYPO3 Association `__. Responsibility for the Association’s day-to-day operations is delegated to the `TYPO3 Association Board `__ by the General Assembly. If the :ref:`Unit Coordinator ` fails to meet the needs and requirements of the Project, the `TYPO3 Association Board `__ may ultimately remove the :ref:`Unit Coordinator ` from the role, and the :ref:`Unit Council ` will have to elect a new :ref:`Unit Coordinator `. The Governance Working Group has requested that the `TYPO3 Association Board `__ defines an escalation process for this. .. _unit-rules-faq-7: :ref:`7. ` ** Does a Unit Coordinator or other person in a Unit role have to be employed by the TYPO3 Association or TYPO3 Company?** No. There is no rule either way and they may be employed by anyone or no one, depending on what is the best solution for the individual and the project. .. _unit-rules-faq-8: :ref:`8. ` ** What are good examples of a suitable platform for publication of decisions, structures, delegated authority, roles, and role assignments?** For example, tasks may be made available in a project management system, decisions in a Git repository, and structures and roles on a web page. .. _unit-rules-faq-9: :ref:`9. ` ** Does the Deputy Coordinator as acting Unit Coordinator also answer to the TYPO3 Association Board?** Yes, since the acting :ref:`Unit Coordinator ` takes over all tasks and responsibilities of the :ref:`Unit Coordinator `, they are answerable to the `TYPO3 Association Board `__ in the same way as any :ref:`Unit Coordinator `. .. _unit-rules-faq-10: :ref:`10. ` ** That the membership role automatically expires feels very absolute. What about people taking a sabbatical, for example?** The :ref:`Unit Coordinator ` can make exceptions, but it’s good to have a general rule with that possibility. The responsibility for monitoring expiry is currently with the :ref:`Member ` first, which is a way to give people clear responsibilities and not overload the :ref:`Coordinator `. .. _unit-rules-faq-11: :ref:`11. ` ** What if a task is too hard for someone to complete or problems show up during the work on a task?** It is the responsibility of a task delegate to report about task status and any factor that may affect their ability to complete a task. Once such an issue has been reported, the person responsible for delegating the task must try to solve the problem by providing help, tasking others with providing the help, or delegating the task to others. .. _unit-rules-faq-12: :ref:`12. ` ** What are good rules and objective acceptance criteria?** This is an important topic, but it is beyond the scope of these Rules to define philosophy. This is a topic for the :ref:`Unit Cooperation Panel `. It should be a constant point of improvement and a living discussion within the community at large. .. _unit-rules-faq-13: :ref:`13. ` ** What happens if multiple units need to have the same contribution rules and acceptance criteria?** The :ref:`Units ` already have a requirement to make their rules and criteria compatible with other units to the largest possible extent and the :ref:`Unit Cooperation Panel ` is responsible for coordinating and harmonizing rules. In addition, two or more units may have a requirement to keep exactly the same rules and criteria laid down in their respective :ref:`Unit ` :ref:`Charters `. .. _unit-rules-faq-14: :ref:`14. ` ** Why doesn’t these rules define who is allowed to merge code?** As not all units deal with code and use “merge” as the verb, these rules use “acceptance” as a more generally applicable word. The :ref:`Unit Coordinator ` is required to publish rules and objective acceptance criteria for contributions. Ultimately, the acceptance (for code, the merge decision) is up to the :ref:`Unit Coordinator `, but this person can also delegate such tasks. .. _unit-rules-faq-15: :ref:`15. ` ** Why do these rules not address occasional contributions that are made without a task assignment?** This kind of ad hoc, informal contribution is warmly welcome, but it comes from outside of the unit, so the rules don’t require them to comply with any organizational requirements. However, the way the :ref:`Unit ` handles the contribution once it is submitted is covered by these rules. .. _unit-rules-faq-16: :ref:`16. ` ** Could the Unit Charter define specific working groups within a Unit including its scope, authority, representation?** Yes. The charter isn’t limited in scope. A Security Working Group might need chartered exceptions from transparency and contribution rules. However, since the :ref:`Units ` are self-managed, a top-down approach to defining the unit’s operational realm would be unfortunate. Instead, the :ref:`Charter ` could mention specific topics within the unit’s responsibility domain, possibly with modifiers like “emphasizing” or “ensuring.” Then, it’s up to the unit to define its organization. .. _unit-rules-faq-17: :ref:`17. ` ** What is a petition?** A petition is an instrument mentioned in the :ref:`TYPO3 Association bylaws `. The word means a formal written request or complaint requesting a particular action, commonly a change in policy or the correction of a wrong. For :ref:`Units `, petitions also provide a single point of contact through which requests can be made. .. _unit-rules-faq-18: :ref:`18. ` ** What are examples of TYPO3 Association bodies that can petition Units?** Committees and units, but also the `General Assembly `__, `Board `__, or `Business Control Committee `__, can formally petition a :ref:`Unit `. Even bodies that have decision-making power over :ref:`Units ` may choose to petition them instead. In that case, the wish is clear, but the final decision is left up to the decision-making processes of the :ref:`Unit `. .. _unit-rules-faq-19: :ref:`19. ` ** What happens if the Coordinator and Members do not allow new supporters to become a Member?** Though hopefully avoidable through unit size, it is a potential risk that the :ref:`Unit ` decides to become closed to new members. Such a unit would be dysfunctional, requiring the `TYPO3 Association Board `__ to take action. If someone doesn’t feel welcomed into a unit, they should contact the Ombudspersons or the `TYPO3 Association Board `__. The Governance Working Group has requested that the `TYPO3 Association Board `__ defines an escalation process for dysfunctional :ref:`Units `. .. _unit-rules-faq-20: :ref:`20. ` ** How do we handle cross-concern initiatives, like today’s Stats Initiative?** This could be an initiative under the Feature :ref:`Unit `, but people from multiple units can participate in it. However, it would have to be founded in one :ref:`Unit `, with a coordinator from that unit. .. _unit-rules-faq-21: :ref:`21. ` ** How can cross-cutting requirements, like accessibility, be applied in all Units, not just Stability & Compliance, where the accessibility topic belongs?** Accessibility is a compliance topic, but the Stability & Compliance and Feature units will have to work closely on this on a bilateral level. Certain types of required cooperation should go into their charters too. The :ref:`Unit Cooperation Panel ` can also be involved, but under a more general inclusivity umbrella that includes the non-technical units too. .. _unit-rules-faq-22: :ref:`22. ` ** Can the Unit Rules and the Panel Rules explicitly state that the Conflict of Interest Management Policy applies?** In keeping with the wish for separation of concerns, it should be the :ref:`Conflict of Interest Management Policy ` that defines its scope. The Governance Working Group has asked that the TYPO3 Association Board adapts the Conflict of Interest Management Policy to explicitly apply to roles in the :ref:`Unit ` Rules and Panel Rules. .. _unit-rules-faq-23: :ref:`23. ` ** Why is the Unit Coordinator’s term one year with no term limit when regular renewal could bring new ideas, skills, and perspectives and avoid concentration of power?** It is important to bring in new people and skills, but it shouldn’t be controlled with the :ref:`Coordinator `’s term limit. :ref:`Unit ` Health and :ref:`Charter ` Compliance have been made explicit :ref:`responsibilities for the Coordinator `. The task of the :ref:`Coordinator ` is administrative and the position itself should not be tied to long-term policy and strategy. These should be created and maintained by the :ref:`Unit Council `. This makes a :ref:`Coordinator ` replacement an administrative rather than a directional change. :ref:`3.1.5.a ` now explicitly mentions that the Council's responsibility for long-term policy and strategy within the :ref:`Unit `. .. _unit-rules-faq-24: :ref:`24. ` ** Can the General Assembly Be Asked to Decide on Term Limits and Periodic Re-Confirmation for Unit Coordinators?** The General Assembly is responsible for the general direction of the :ref:`Units `. If necessary, the :ref:`Unit ` rules can be changed by the `TYPO3 Association Board `__ later, but only the general idea should be implemented in the bylaws at the General Assembly. :ref:`Unit Coordinators ` are periodically reconfirmed during the :ref:`Unit Council’s ` annual :ref:`Unit Coordinator ` election. .. _unit-rules-faq-25: :ref:`25. ` ** Which decision-making best practices apply to a Unit?** The Governance Working Group has asked that the `TYPO3 Association Board `__ implements a project-wide decision-making best practice. .. _unit-rules-faq-26: :ref:`26. ` ** Must Unit Members accept all assigned tasks?** According to section :ref:`3.1.3.b ` :ref:`Unit Members ` can ask to have tasks assigned or tasks can be assigned to them by others. It awards "a large degree of freedom in task selection," but it also says that "tasks `should `__ be accepted and accepted tasks `must `__ be fulfilled to the best of their ability." .. _unit-rules-faq-27: :ref:`27. ` ** What is the difference between a "must" and "should"?** This difference is important. `RFC 2119 `__ defines "`must `__" as "an absolute requirement." A "`should `__" is a strong expectation and normally optional. We can understand it as a conditional "`must `__" where "there may exist valid reasons in particular circumstances to ignore […], but the full implications must be understood and carefully weighed before choosing a different course." The Governance Working Group asks that the Business Control Committee (BCC) is tasked with auditing decisions that diverge from a "`should `__." .. _unit-rules-faq-28: :ref:`28. ` ** Can Unit Member have a different name? It is easy to mix up with Association Members and it makes it sound like Unit Supporters are not part of the Unit.** :ref:`Unit Members ` and :ref:`Unit Supporters ` are both parts of their :ref:`Units `, but with different accountability and commitment requirements. The Governance Working Group has discussed renaming the :ref:`Unit Member `, but none of the suggested alternatives are easily self-explanatory or may carry other unfortunate meanings. (For example: Unit Owner, Unit Proprietor, Unit Stakeholer, Unit Fellow, Unit Selectman, Unit Guardian, and Unit Warden.) .. _unit-rules-faq-29: :ref:`29. ` ** Which TYPO3 Association bodies can report violations that lead to the removal of a Unit Member or `Unit Supporter from a Unit?** The Governance Working Group has requested that the `TYPO3 Association Board `__ clarifies the responsible body for handling violations, ideally deferring decisions in cases of such violations to the Business Control Committee (BCC) through a change in the bylaws. .. _unit-rules-faq-30: :ref:`30. ` ** What is the reason for the expectation that Unit Members take on assigned tasks?** Unless in exceptional cases, :ref:`Unit Members ` are expected to take on assigned tasks. The :ref:`Unit ` is responsible for fulfilling tasks to ensure that the goals of the TYPO3 Project (represented by the :ref:`Unit Cooperation Panel ` as the Product Owner) are met. It is also necessary to avoid cases where promises of certain goals being reached are made based on a certain commitment, but where it turns out that nobody wants to take on the task in the end. This has previously put an intolerable load on conscientious team leads, who have had to complete tasks on their own. .. _unit-rules-faq-31: :ref:`31. ` ** What happens if the Coordinator shapes tasks in a way that makes them undesirable to take on or impossible to solve?** This would be an example of not maintaining good :ref:`Unit ` health and that the :ref:`Coordinator ` is not doing their job. This way it could be a reason to remove the :ref:`Coordinator `. This can be done both by the `TYPO3 Association Board `__ and the :ref:`Unit Council ` and should prevent the :ref:`Coordinator ` from making such decisions. .. _unit-rules-faq-32: :ref:`32. ` ** What happens to member expiry if a unit runs out of tasks or if no :ref:`Unit Member ` accepts tasks?** This is theoretical. In this case the Board would have to disband the :ref:`Unit `, optionally :ref:`chartering a new Unit ` with new :ref:`Unit Members `. .. _unit-rules-faq-33: :ref:`33. ` ** Must all task assignment and approval be done by the Unit Coordinator?** No. Though these tasks ultimately lie with the :ref:`Unit Coordinator `, their own primary task is to delegate such responsibilities away from themselves. .. _unit-rules-faq-34: :ref:`34.