---
title: "Managing tasks"
manual: "TYPO3 LLM Extension"
version: "0.35"
permalink: "https://docs.typo3.org/permalink/netresearch/nr-llm:administration-tasks@0.35"
source: "Administration/Tasks.rst"
modified: "2026-09-16T22:09:16+00:00"
---

# Managing tasks

Tasks are one-shot prompt templates that combine a
configuration with a specific user prompt. They
provide reusable AI operations that editors or
extensions can execute with a single call.

![Task list showing task name, linked configuration, description, and actions](../Images/backend-tasks.png)

## Adding a task manually

1.  Navigate to **AI > Authoring >
    Tasks**.
1.  Click **Add Task**.
1.  Fill in the required fields:

    -   ****Name****

        Display name (e.g., `Summarize Article`).

    -   ****Configuration****

        Select the LLM configuration to use.

    -   ****User Prompt****

        The prompt template. Use `{placeholders}`
        for dynamic values.
1.  Add a description so other admins understand
    what the task does.
1.  Click **Save**.

## Executing a task

Click **Run** on any task to open the
execution form. It shows the configuration, model,
parameters, input field, and prompt template.

![Task execution form showing configuration details, input field, and prompt template](../Images/backend-task-execute.png)

Example tasks:

-   **Summarize content** — condense long articles.
-   **Generate meta descriptions** — SEO optimization.
-   **Translate text** — one-click translation.
-   **Extract keywords** — pull key terms from content.

## The editor module

Editors do not need backend administrator rights to run tasks: the
dedicated **Web > AI Tasks** module ([ADR-131](https://docs.typo3.org/permalink/netresearch/nr-llm:adr-131@0.35))
lists every active task and opens a slim run form — without any of the
management affordances of this admin module. Access takes both switches
described under [Backend user permissions](https://docs.typo3.org/permalink/netresearch/nr-llm:administration-permissions@0.35): the module permission
on the backend group AND the *Execute AI tasks* grant. Every run is
pre-flighted against the user's own [usage budget](https://docs.typo3.org/permalink/netresearch/nr-llm:administration-user-budgets@0.35). Tasks with the `table` input type are
not offered to editors — their database record picker stays admin-only.

![The editor-facing AI Tasks module listing runnable tasks grouped by category](../Images/backend-aitasks-list.png)

![The editor run form with input area and output panel, without management links](../Images/backend-aitasks-execute.png)

> [!TIP]
> Use the [Task wizard](https://docs.typo3.org/permalink/netresearch/nr-llm:administration-wizards-task@0.35) to generate
> a complete task (including a new configuration)
> from a plain-language description.