---
title: "Roles and Daily Use"
manual: "AI Foundation"
version: "2.0"
permalink: "https://docs.typo3.org/permalink/nitsan/ns-t3af:usage@2.0"
source: "UserGuide/RolesAndDailyUse/Index.rst"
rendered: "2026-10-09T13:46:48+00:00"
---

# Roles and Daily Use {#usage}

Practical guidance for editors, administrators, and stakeholders using
**AI Foundation** (`EXT:ns_t3af`) in daily workflows.

## For administrators {#for-administrators}

Daily responsibilities:

-   Keep provider API keys valid in **AI Foundation > AI Providers**.
-   Maintain the default provider and model selections.
-   Monitor usage statistics across all configured AI providers in
    **AI Foundation > AI Usage** and the Dashboard.
-   Keep credentials and access permissions under control.

### Admin checklist {#admin-checklist}

1.  Confirm a default provider is enabled in **AI Providers**.
1.  Run **Test connection** on critical provider rows.
1.  Test extension-dependent AI features in your connected modules.
1.  Review provider usage statistics regularly (requests, tokens, and
    consumption) for cost and rate control.

## For editors {#for-editors}

Editors usually do not configure providers directly. They can use the built-in
[AI Agent](https://docs.typo3.org/permalink/nitsan/ns-t3af:ai-agent@2.0) (toolbar **Ask AI Agent** or
**Ctrl/Cmd+Shift+K**) and features from child extensions that depend on AI Foundation.

When AI features fail in a backend module:

-   Retry once.
-   Capture exact error text.
-   Inform the administrator with module and page context.

## For non-technical stakeholders {#for-non-technical-stakeholders}

AI Foundation helps organizations by:

-   Reducing duplicated AI integration work across extensions.
-   Centralizing provider and model governance.
-   Improving consistency of AI capabilities across teams.

## What to expect operationally {#what-to-expect-operationally}

-   Some providers have rate limits and temporary outages.
-   Model behavior can differ between providers and versions.
-   Usage statistics cover configured AI providers from a centralized view
    and may be cached (not always real-time).

## Known boundaries {#known-boundaries}

-   No standalone frontend plugin is provided by this extension.
-   Backend UI includes the [AI Agent](https://docs.typo3.org/permalink/nitsan/ns-t3af:ai-agent@2.0) and AI Foundation modules;
    additional editor workflows come from dependent extensions.