.. include:: Images.txt .. ================================================== .. FOR YOUR INFORMATION .. -------------------------------------------------- .. -*- coding: utf-8 -*- with BOM. .. ================================================== .. DEFINE SOME TEXTROLES .. -------------------------------------------------- .. role:: underline .. role:: typoscript(code) .. role:: ts(typoscript) :class: typoscript .. role:: php(code) The back-end module “Events” ^^^^^^^^^^^^^^^^^^^^^^^^^^^^ This module provides easy-to-use access on event records, organizers, speakers and registrations. **Important: Only the records of the currently selected sysfolder get displayed.** This means that you need to select different sysfolders if your records are located in several sysfolders (for examples you registrations might be places somewhere different than your event records). Records that are created via this back-end module are saved in the currently selected sysfolder, too. Tab: Events """"""""""" |img-29| *Abbildung 13: Tab "Events" in the back-end module “Events”* .. ### BEGIN~OF~TABLE ### .. container:: table-row Column/GUI element Column/GUI element Meaning Meaning .. container:: table-row Column/GUI element |img-30| Create new record Meaning creates a new event record in the selected sysfolder .. container:: table-row Column/GUI element |img-31| download as CSV Meaning downloads all events as CSV file which can be opened e.g. in Excel .. container:: table-row Column/GUI element |img-13| |img-15| |img-14| Meaning Record type: .. ### BEGIN~OF~TABLE ### .. container:: table-row a |img-13| b Single event .. container:: table-row a |img-14| b Topic for multiple events .. container:: table-row a |img-15| b Date (for a topic) .. ###### END~OF~TABLE ###### .. container:: table-row Column/GUI element accreditation number Meaning manually assigned number for an event (can also be empty) .. container:: table-row Column/GUI element title Meaning the event’s title .. container:: table-row Column/GUI element date Meaning the event’s date .. container:: table-row Column/GUI element |img-32| Meaning edit an event .. container:: table-row Column/GUI element |img-33| Meaning delete an event .. container:: table-row Column/GUI element |img-34| Meaning temporarily hide an event .. container:: table-row Column/GUI element act. Meaning |img-35| the current number of registrations; the CSV button creates the registration as a CSV download which can be opened e.g. in Excel .. container:: table-row Column/GUI element queue Meaning the number of registrations on the waiting list (if the event has a waiting list) .. container:: table-row Column/GUI element min. Meaning how many registrations are needed for the event to take place .. container:: table-row Column/GUI element max. Meaning how many seats there are for this event in total .. container:: table-row Column/GUI element enough Meaning whether the event has enough registrations to take place .. container:: table-row Column/GUI element full Meaning whether the event is fully-booked .. container:: table-row Column/GUI element status Meaning canceled, confirmed or planned (neutral) .. container:: table-row Column/GUI element Button “cancel” Meaning cancels the event and send and e-mail to all registered participants (using an e-mail form) .. container:: table-row Column/GUI element Button “confirm” Meaning marks the event as confirmed and send and e-mail to all registered participants (using an e-mail form) .. ###### END~OF~TABLE ###### Canceling an event """""""""""""""""" If an event needs to be canceled, you can cancel it by clicking on the “Cancel” button. This also sends an e-mail to all registered participants: |img-36| *Abbildung 14: canceling an event* In the e-mail form, there already is a default text which you can edit before sending the e-mail. The placeholder **%s** will automatically be replaced with the participant’s name. A canceled event still will be visible in front end, but is clearly recognizable as canceled (so that you don’t get tons of “Where can I find information about the event on the web site?” request after canceling it ;-) ). Registration for canceled events is not possible. Marking an event as confirmed """"""""""""""""""""""""""""" When you feel sure that an event is certain to take place (if enough participants have signed up and you’ve got the speakers’ okay), you can mark an event as confirmed by using the “Confirm” button. This also sends an e-mail to the registered participants: |img-37| *Abbildung 15: marking an event as confirmed* Signing up for a confirmed event still is possible (as long as there are any vacancies); only the text in the confirmation e-mail is a bit different. Tab: Registrations """""""""""""""""" |img-38| *Abbildung 16: Tab "Registrations" in the back-end module “Events”* In this tab, **all** registration records of the currently selected sysfolder are displayed (i.e., of all events). The first list **Regular registrations** contains those registrations that are not on the waiting list. Tab: Speakers """"""""""""" |img-39| *Abbildung 17: Tab "Speakers" in the back-end module “Events”* In this tab, **all** speaker records of the currently selected sysfolder are displayed (i.e., of all events). Tab: Organizers """"""""""""""" In this tab, **all** organizer records of the currently selected sysfolder are displayed (i.e., of all events).