Administrator 

Installation 

The extension can be installed using Composer (recommended). Legacy mode is not supported.

Composer Installation 

composer require web-vision/kanban-workspaces
Copied!

After installation, activate the extension in the Extension Manager or verify it's enabled in your configuration.

Prerequisites 

Before installing Kanban Workspaces, ensure you have:

  1. TYPO3 v13.4 or higher - The extension is designed for TYPO3 v13 LTS
  2. PHP 8.2 or higher - Required for modern PHP features
  3. Workspaces Extension - Must be installed and active (core TYPO3 feature)
  4. Backend Users with Workspace Access - Users must have workspace permissions configured

Installation Steps 

  1. Install via Composer

    composer require web-vision/kanban-workspaces
    Copied!

  2. Activate the Extension

    The extension will be automatically activated. You can verify this in the TYPO3 Extension Manager under "Installed Extensions".

  3. Clear Caches

    vendor/bin/typo3 cache:flush
    Copied!

  4. Verify Installation

    Log in to the TYPO3 backend and navigate to the "Web" module. You should see a new "Kanban Workspaces" menu item.

Backend Module Access 

After installation, a new backend module becomes available:

  • Location - Web > Kanban Workspaces (appears in the left navigation under the "Web" menu)
  • Access - Available to all backend users with workspace access
  • Permissions - Users can only see workspaces they have access to

To access the Kanban Workspaces module:

  1. Log in to the TYPO3 backend
  2. Click "Web" in the left sidebar
  3. Select "Kanban Workspaces" from the submenu
  4. Select a page from the page tree to view its workspace items

Configuration 

The extension works out of the box with sensible defaults. It provides a single Extension Manager option; the kanban board always shows the workspace's default "Editing" stage (stage 0) alongside all custom stages.

Extension Manager Settings 

You can configure the extension under Admin Tools > Settings > Extension Configuration > kanban_workspaces:

  • Disable reset to editing stage (disableResetToEditingStage) - By default disabled. When enabled, it prevents TYPO3's DataHandler from resetting a workspace record's stage back to the editing stage (stage 0) after a field update, so the record keeps its current workflow stage.
  • Custom titles for default stages (customStageEditTitle, customStageReadyToPublishTitle, customStagePublishTitle) - Optional custom titles for the default "Editing" (stage 0), "Ready to publish" (stage -10) and "Publish" (stage -20) stages. Each accepts a plain string or a LLL:EXT:... translation reference; an empty value keeps the original TYPO3 title.

To access these settings:

  1. Go to Admin Tools > Settings in the backend
  2. Open Extension Configuration and select "kanban_workspaces"
  3. Adjust the settings as needed and save

Stage Checklist (Workspace Stages) 

You can add optional checklist items to each custom workspace stage. When editors move a card to that stage on the kanban board, the "Send to Stage" modal shows the checklist at the top (informational only; no checkboxes or submission).

Where to configure: Admin Tools > Workspaces. Edit a workspace that has custom stages (Internal Stages / Custom Stages).

Steps:

  1. Expand a custom stage (e.g. "Review", "Publish").
  2. In the stage form, find the Checklist items (or "Stage checklist") inline section.
  3. Add, reorder, or remove entries (each has a Title). Save the workspace/stage.

Only custom workspace stages (with a database record) can have checklist items. Internal/system stages (e.g. default "Editing") have no checklist configuration.

Site Configuration 

The extension automatically uses your site's configuration. No manual site configuration is required.

Static TypoScript 

A static TypoScript template is registered automatically:

  • Name - "Kanban Workspaces Backend Module"
  • Location - EXT:kanban_workspaces/Configuration/TypoScript
  • Purpose - Backend module configuration

The template is optional but recommended for consistency.

Service Configuration 

Services are automatically configured through the extension's Services.yaml file:

services:
  _defaults:
    autowire: true
    autoconfigure: true

  WebVision\KanbanWorkspaces\:
    resource: '../Classes/'
Copied!

Backend Module Configuration 

The backend module is configured in Configuration/Backend/Modules.php:

'web_kanbanworkspaces' => [
    'parent' => 'web',
    'position' => ['after' => 'web_info'],
    'inheritNavigationComponentFromMainModule' => true,
    'access' => 'user',
    'workspaces' => '*',
    'icon' => 'EXT:kanban_workspaces/Resources/Public/Icons/Extension.png',
    'path' => '/module/web/kanbanworkspaces',
    'labels' => 'LLL:EXT:kanban_workspaces/Resources/Private/Language/locallang_mod.xlf',
    'extensionName' => 'KanbanWorkspaces',
    'controllerActions' => [
        KanbanWorkspacesController::class => [
            'index',
        ],
    ],
]
Copied!

This configuration:

  • Places the module under the "Web" menu
  • Positions it after "Web > Info"
  • Grants access to regular backend users
  • Makes it available in all workspaces
  • Inherits navigation from the main web module

Testing the Installation 

  1. Verify Backend Module

    Log in to the backend and navigate to Web > Kanban Workspaces. The module should load without errors.

  2. Check Workspace Access

    The module only displays if you're in an active workspace (not live). Switch to a workspace in your user settings.

  3. Test Stage Display

    Select a page from the page tree. The kanban board should display configured workspace stages.

  4. Check Filters

    Verify that depth, language, and stage filters appear and function correctly.

Troubleshooting Installation 

Module doesn't appear in the Web menu

  • Ensure the extension is activated (check Extension Manager)
  • Clear backend caches: Admin Tools > Maintenance > Clear Cache
  • Verify you're logged in as a user with workspace access

Stages are not displayed

  • Ensure you're in an active workspace (not Live)
  • Check that stages are configured for the active workspace
  • Verify workspace permissions in your user settings

JavaScript errors in the console

  • Clear browser cache and hard refresh (Ctrl+Shift+R)
  • Check that the extension assets are properly installed
  • Verify vendor/autoload.php is up to date

Security Considerations 

Access Control 

The extension respects TYPO3's built-in access control:

  • Users without workspace access cannot see the module
  • Users can only interact with workspaces they're assigned to
  • Stage edit/delete permissions are enforced per workspace

Backend User Permissions 

Ensure backend users have appropriate permissions:

  • Web Module Access - Required to access the module
  • Workspace Access - Required to see workspace-specific items
  • Page Access - Respects page access control lists (ACLs)

Performance Optimization 

For large content trees, consider these optimizations:

  1. Limit Depth - Use the depth filter to show fewer page levels at once
  2. Filter by Language - Show one language at a time for multi-language sites
  3. Use Stage Filter - Filter by specific stages to reduce items displayed
  4. Workspace Size - Keep workspace size manageable by publishing items regularly

Upgrading 

From Earlier Versions 

If upgrading from an earlier version:

  1. Update via Composer:

    composer update web-vision/kanban-workspaces
    Copied!

  2. Run database migrations (if any):

    vendor/bin/typo3 extension:setup
    Copied!

  3. Clear caches:

    vendor/bin/typo3 cache:flush
    Copied!
  4. Verify the module still works after upgrade

Uninstalling 

To uninstall the extension:

  1. Go to Admin Tools > Extensions
  2. Find "kanban_workspaces" in the list
  3. Click Uninstall (or use Composer: composer remove web-vision/kanban-workspaces)
  4. Clear caches
  5. Database tables remain (optional: manually clean up if needed)